Tutorial: Create an Event

This tutorial walks an organization admin through creating a new event from scratch.

Prerequisites: You must be an admin of an organization.

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Step 1 — Open the Manage page

1. Go to Organizations and select your organization.
2. Click Manage in the top-right corner.
3. Click the Create Event card.

Step 2 — Fill in event details

Field	Required	Description
Title	Yes	Short, descriptive name for the event
Description	No	What volunteers will be doing
County	Yes	The county where the event takes place
City	Yes	The city within that county
Location	Yes	Exact venue or address
Start date	Yes	Must be today or a future date
End date	Yes	Must be on or after the start date
Registration deadline	No	Must be today or a future date, and no later than the start date
Max volunteers	No	Leave blank for unlimited

Before clicking Create, you can also turn on optional features further down the same form (and change them later from the Edit tab):

Feature	Description
Event documents & tracking	Volunteers can download a signed contract and Anexa nr. 1 — Fișa Postului once approved, a participation certificate and evaluation sheet after the event ends (admins can also download the evaluation sheet from Registrations), and can log their hours manually
QR check-in	Enables QR check-in/out and the QR card on the Timesheet tab, in addition to manual hour logging. Only available once Event documents & tracking is turned on
Shifts	Breaks the event into time-boxed shifts that approved volunteers can be assigned to, manually or via Auto-distribute. Available to every organization type — unlike the two toggles above, it isn't restricted by organization type

Event documents & tracking and QR check-in are only available to organizations of type ong or company; other organization types won't see these two toggles.

Click Create when done. The event is saved as a Draft.

Step 3 — Publish the event

While in Draft, the event is only visible to admins. When you are ready:

1. Open the event detail page.
2. Click Publish.

Members will now see the event and can register.

Step 4 — Monitor registrations

From the event page, go to the Registrations tab to see who has signed up. You can:

• View each registrant's profile and skills
• Assign registrants to teams (see Manage Members)
• For volunteers under 18, their registration appears as Parental Consent Pending. Once they arrive with the signed parental consent form, click Verify Physical Consent to approve them

Step 5 — Close the event

After the event ends, click Mark as completed. Registered volunteers will receive a prompt to leave feedback.