Organizations

Organizations represent groups that run volunteering programs. Each organization has its own members, events, and teams.

Roles

Role	Capabilities
Admin	Full control: invite members, manage roles, create/edit events, manage teams
Coordinator	Manage event registrations and team assignments; view member list
Member	View organization details and events; participate as an internal team member

Creating an organization

1. Go to Organizations → New organization.
2. Fill in the name and description.
3. You are automatically added as the Admin of the new organization.

Adding members

Membership is invite-only. As an admin, go to Organizations → [Name] → Members → Invite:

1. Enter the email address of the person to invite.
2. Select their role (Admin, Coordinator, or Member).
3. They will receive an invitation link valid for 7 days.

Managing existing members

As an admin, go to Organizations → [Name] → Members to:

• Change a member's role
• Remove a member from the organization

Organization settings

As an admin, go to Organizations → [Name] → Settings to update the organization's name, type, contact details, legal representative, and the National Register Number (Registrul Național al Persoanelor Juridice Fără Scop Patrimonial entry ID, e.g. 1234/A/2020). When set, this number is automatically printed in the header section of every generated PDF.

Legal branding

As an admin, go to Organizations → [Name] → Legal Branding to upload:

• Signature — a transparent-background PNG of the legal representative's signature.
• Stamp — a transparent-background PNG of the organization's official stamp.

Once uploaded, both assets are automatically embedded in every PDF the platform generates for your organization (volunteer contracts, job descriptions, certificates, and evaluation sheets). The signature replaces the blank Semnătură: ___ line in the signature block; the stamp is rendered adjacent to it.

You can replace or remove either asset at any time without affecting previously issued documents — certificates are frozen at issuance.

Who can register for events?

Only people who are not members of an organization can register for its volunteer events. If you are already an admin, coordinator, or member of an organization, you participate in its events through the internal team structure — not through the public registration flow.

Teams

Organizations can group members into teams for specific events. See Events for how teams are assigned to event roles.